Purchasing Administrator

Responsibilities:

• Raising monthly Purchase Orders for all Irish & UK suppliers to ensure delivery to us on the first day of each new month.
• Full responsibility & accountability of ALL product planning and purchasing.
• Manage Min/Max stock levels on a monthly basis based on customer demand/forecast
• Ensure there is sufficient stock on all products to avoid stock shortages
• Checking the daily stock alert report and ordering any additional stock or non-stock items as required
• Matching all Purchase Delivery Notes with PO’s and checking against supplier invoices before entering on system
• Enter all service invoices on the system
• Advise suppliers of any discrepancies with deliveries or prices and request credit notes as required. Ensure that all issues are resolved before month end.
• Ensuring that all open PO’s have the correct delivery date and updating daily
• Monitoring supplier prices and highlighting any price increases introduced by the Supplier
• Tracking spend with Suppliers on a weekly basis and highlighting any potential issues with credit limits to accounts
• Attend scheduled Team Meetings with prepared stock shortage report/changes in delivery dates
• Update sales team every Mon with the budget remaining for the current month

Requirements:

• Must have 3+ years’ experience as an administrator in a similar role, ideally in procurement or purchasing
• Must have excellent attention to detail
• Must have experience using internal CRM/stock management systems
• Must be a strong team player but also have the ability to work on own initiative

Benefits:

• Competitive Salary
• Monday to Friday , office hours
• Employee Discounts
• Free meals while on duty