Assistant Group Human Resource Manager

Key responsibilities:

Administration:

• Manage all HR administration ensuring it is completed efficiently and effectively through the HR admin resource and HR Intern, using systems to maximise efficiency and minimise the need for printing.
• Ensure all HR systems are always up to date and current.
• Contribute to the agenda of ensuring the company is recognised officially as a ‘Great Place to Work’.

Compliance:

• Ensure compliance to employment legislation within office and all Hotels- for example, Right to work in Ireland

Employee Relations:

• Be the first point of call for Managers with employee related issues, support them in disciplinary and grievance procedures by note-taking and ensuring compliance to procedures. Ensure all paperwork is prepared in advance and post meetings and checked thoroughly to meet legal requirements and avoid risk.

Grooming:

• Manage the uniform process ensuring appearance standards are high in the hotels, that uniform is provided to all new recruits and ensuring an up-to-date list of what is available at all times and that stock is ordered based on need and in a timely manner.

Finance/Payroll:

• Manage the payments of invoices for the HR function, ensure payments to suppliers are made in a timely manner and that goods are checked when received
• Ensure all daily, weekly and period Payroll and Time and Attendance functions are carried out in line with company policy and procedures and in a timely fashion and support payroll with changes and updates as required

Reporting:

• Run weekly reports, share with Managers and ensure they complete Risk Assessments within Company deadlines. If not complete arrange to discuss with them to highlight concerns and share with their manager to ensure accountability.

Performance:

• Ensure employee reviews are completed within timescales using the HR systems, that reports are shared with Line Managers and SMT and that any training needs are reviewed, and actions put in place working with the Training Manager to organise
• Point of contact for any employee HR related queries spending time each week in each hotel to offer face to face support to the team

Training:

• Support and develop the administrators in the team, sharing knowledge and experience and regular training to deliver consistency and efficiencies across HR activities.

Legislation:

• Maintain an up-to-date understanding of company guidelines and relevant legislation to produce a safe working environment for all.
• Review and make recommendations for the update of policies and procedures as required and ensure the Handbook is always up to date on the system
• Contribute to safeguarding the company in line with GDPR legislation at all times
• To comply and adhere to all company policies and existing/future procedures related to Human Resources, including managing employee visa restrictions and compliance.

Skills and Experience Required:

• Previous experience in a similar role as Senior HR Generalist/ Assistant Manager within a hotel environment in Ireland.
• Has studied a Diploma or Degree in Human Resource Management in Ireland.
• Holds a valid CIPD certification.
• Excellent working knowledge of current Irish employment law.

• Enthusiastic and positive personality with ability to build trusting relationships with others
• Creative, effective administrator and team player, possessing a high degree of professionalism, sound human resources coordination capabilities
• Outstanding communication skills, both written & verbal; A strong command of both written and spoken English is required; additional languages a definite asset
• Proven organizational skills, works well on their own, able to set and meet deadlines with quality results, detail and process orientated
• Computer literate with working knowledge of; Excel, MS Word, PowerPoint and other related computer applications – Ability to develop reports and write correspondence.

If you are a highly skilled Senior HR Generalist who has previous experience working in a hospitality environment for a minimum of 3 to 5 years and who is looking to take the next step into a management position, then we would like to hear from you.

Please send your updated CV in confidence Today!