Event Coordinator

Job description

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the Events Team.
• Event Information Management: Ensure all menus, rooming lists, and event information are entered into the system at least 14 days prior to an event.
• Billing Accuracy: Check billing post-event, ensuring accounts have accurate information for client invoicing.
• Meetings Attendance: Represent the Events Team at daily and weekly operational meetings.
• Reporting: Prepare and manage daily and weekly reports for the Events Team, including Daily Activity Reports, Weekly Deposit Reports, Daily Change updates, and Weekly Function Sheets.
• Profile Management: Create and update profiles for all new and existing contacts/companies in Opera.
• Site Inspections: Conduct resort site inspections to ensure readiness and standards.
• Internal Meetings & Events: Manage internal meetings and events, particularly liaising with HR for upcoming training sessions.
• Communication: Ensure timely communication of weekly site inspections to resort operations.
• Enquiries & Reservations: Ensure daily accuracy of Enquiries, Business Won, and Business Lost reports.
• Team Support: Provide cover where required for all areas of the sales team.
• Strategy Reporting: Report to senior managers on the effectiveness of strategies and campaigns.

Qualifications:

• Previous experience in a similar role within the hospitality industry.
• Strong organizational and time-management skills.
• Proficiency in using Opera and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Detail-oriented with the ability to manage multiple tasks simultaneously.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work in a luxurious and supportive environment.
• Career development and advancement opportunities.
• Access to the beautiful facilities and amenities of the hotel.

How to Apply: If you are passionate about events and hospitality and are looking to join a dynamic team at a premier luxury hotel, we would love to hear from you.