Event Executive – Hotels

Job description

Key Responsibilities:

• Administrative Wizardry: Provide crucial administrative support to the Events Team.

• Event Data Management: Ensure all menus, rooming lists, and event information are accurately entered into the system at least 14 days before an event.

• Billing Precision: Verify post-event billing for accurate client invoicing.

• Meeting Presence: Represent the Events Team at daily and weekly operational meetings.

• Efficient Reporting: Prepare and manage daily and weekly reports for the Events Team, including Daily Activity Reports, Weekly Deposit Reports, Daily Change updates, and Weekly Function Sheets.

• Profile Upkeep: Create and update profiles for all new and existing contacts/companies in Opera.

• Site Readiness: Conduct resort site inspections to ensure everything is up to standard.

• Internal Coordination: Manage internal meetings and events, liaising with HR for upcoming training sessions.

• Communication Hub: Ensure timely communication of weekly site inspections to resort operations.

• Reservation Accuracy: Maintain daily accuracy of Enquiries, Business Won, and Business Lost reports.

• Team Backup: Provide support where needed for all areas of the sales team.

• Strategic Insights: Report to senior managers on the effectiveness of strategies and campaigns.

Qualifications:

• Hospitality Experience: Previous experience in a similar role within the hospitality industry.

• Organisational Skills: Strong organisational and time-management skills.

• Tech-Savvy: Proficiency in using Opera and Microsoft Office Suite.

• Communicative Excellence: Excellent communication and interpersonal skills.

• Detail-Oriented: Ability to manage multiple tasks with precision.

What We Offer:

• Competitive Package: Enjoy a competitive salary and benefits package.

• Luxurious Environment: Work in a luxurious and supportive setting.

• Career Growth: Access career development and advancement opportunities.

• Resort Perks: Enjoy the beautiful facilities and amenities of the hotel.

How to Apply: If you’re passionate about events and hospitality and eager to join a dynamic team at a top-tier luxury hotel, we’d love to hear from you! Send your CV in confidence today.