Event Coordinator – Hotels

Job description

Key Responsibilities:

• Administrative Wizardry: Provide crucial administrative support to the Events Team.
• Event Data Management: Ensure all menus, rooming lists, and event information are accurately entered into the system at least 14 days before an event.
• Billing Precision: Verify post-event billing to ensure accurate client invoicing.
• Meeting Presence: Represent the Events Team at daily and weekly operational meetings.
• Efficient Reporting: Prepare and manage daily and weekly reports for the Events Team, including Daily Activity Reports, Weekly Deposit Reports, Daily Change updates, and Weekly Function Sheets.
• Profile Upkeep: Create and update profiles for all new and existing contacts/companies in Opera.
• Site Readiness: Conduct resort site inspections to ensure everything is up to standard.
• Internal Coordination: Manage internal meetings and events, liaising with HR for upcoming training sessions.
• Communication Hub: Ensure timely communication of weekly site inspections to resort operations.
• Reservation Accuracy: Maintain daily accuracy of Enquiries, Business Won, and Business Lost reports.
• Team Backup: Provide support where needed for all areas of the sales team.
• Strategic Insights: Report to senior managers on the effectiveness of strategies and campaigns.

Qualifications:

• Hospitality Experience: Previous experience in a similar role within the hospitality industry.
• Organizational Skills: Strong organisational and time-management skills.
• Tech-Savvy: Proficiency in using Opera and Microsoft Office Suite.
• Communicative Excellence: Excellent communication and interpersonal skills.
• Detail-Oriented: Ability to manage multiple tasks with precision.

What We Offer:

• Competitive Package: Enjoy a competitive salary and benefits package.
• Luxurious Environment: Work in a luxurious and supportive setting.
• Career Growth: Access career development and advancement opportunities.
• Resort Perks: Enjoy the beautiful facilities and amenities of the hotel.

How to Apply:

If you’re passionate about events and hospitality and eager to join a dynamic team at a top-tier luxury hotel, we want to hear from you! Send your CV in confidence today.